1. Contact Information
Must Include:
- Full Name
- Phone Number (Professional voicemail greeting)
- Email Address (Professional, e.g., firstname.lastname@gmail.com)
- LinkedIn Profile (optional but recommended)
- Portfolio or Website (if applicable)
Do NOT include:
- Date of birth
- Marital status
- Photo (unless applying internationally)
2. Resume Summary or Objective
Resume Summary
- Ideal for: Experienced professionals
- Length: 2–4 concise sentences
- Purpose: Highlight your biggest accomplishments, key skills, and what you bring to the role.
Example:
Accomplished marketing professional with 7+ years of experience leading high-impact digital campaigns across healthcare and finance sectors. Proven track record of increasing engagement by 35% and generating $1M+ in revenue through targeted SEO and PPC strategies.
Resume Objective
- Ideal for: Entry-level job seekers or career changers
- Purpose: Emphasize career goals and how they align with the company's mission.
Example:
Motivated recent graduate in Computer Science with a passion for software development. Seeking to apply academic knowledge and hands-on internship experience in a dynamic tech firm focused on innovation.
3. Work Experience
Structure for Each Role:
- Job Title – Bold and prominent
- Company Name, Location – Italic or standard
- Dates of Employment – Use Month/Year format
- Bullet Points (3–6) describing:
- Responsibilities
- Achievements
- Quantifiable results
Tips:
- Use action verbs: "Led", "Developed", "Implemented", "Increased"
- Focus on results: quantify wherever possible (%, $, metrics)
- Tailor for the job: mirror keywords from the job posting
Example:
Digital Marketing Manager
ABC Tech, New York, NY | Jan 2020 – May 2024
- Managed $150K annual digital marketing budget across Google Ads and Meta platforms
- Increased website traffic by 45% in 12 months through content optimization
- Launched email campaigns leading to a 20% boost in conversion rate
- Mentored a team of 4 junior marketers, improving output by 30%
4. Education
What to Include:
- Degree Name (e.g., Bachelor of Arts in Psychology)
- Institution Name
- Graduation Year (can omit if 10+ years ago)
- GPA (only if above 3.5 or required)
Optional:
- Relevant coursework
- Honors, awards
- Thesis or capstone project (if applicable)
Example:
B.S. in Mechanical Engineering
University of Connecticut, Storrs, CT | Graduated: May 2023
Relevant Coursework: Thermodynamics, CAD, Fluid Mechanics
5. Skills
Group your skills into categories:
- Technical Skills: Programming, software, hardware, tools
- Soft Skills: Communication, leadership, adaptability
- Language Skills: List fluency level
Format: Bullet list, or grouped by category
Example:
Technical Skills: Python, JavaScript, AutoCAD, Tableau
Soft Skills: Problem-solving, team collaboration, time management
Languages: Fluent in Spanish; Conversational French
6. Certifications and Additional Sections
Only add these if they provide value:
Certifications:
- AWS Certified Solutions Architect
- PMP (Project Management Professional)
- Google Analytics Certified
Additional Sections:
- Volunteer Experience
- Languages
- Publications or Projects
- Professional Associations
- Awards & Honors
6. Tailoring Your Resume for ATS and Human Recruiters
What is ATS?
An Applicant Tracking System scans your resume for keywords to filter out unqualified applicants before a human even sees it.
Tips for ATS Optimization:
- Use standard job titles and plain formatting
- Mirror keywords from the job description
- Avoid tables, graphics, and unusual fonts
- Submit in .docx or PDF formats (based on instructions)
Tailoring Your Resume:
Customize each resume submission. Modify your:
- Summary
- Keywords in work experience
- Skills section
Use tools like Jobscan to compare your resume against job descriptions.
7. Resume Writing Best Practices
- Keep it concise: Ideally one page; two max for experienced professionals
- Use bullet points, not paragraphs
- Avoid personal pronouns (I, me, my)
- Focus on achievements, not just duties
- Use keywords strategically
- Stick to active language: Led, Managed, Built, Delivered
8. Design, Layout, and Formatting Tips
Fonts:
- Use modern, readable fonts: Calibri, Arial, Helvetica, Cambria
- Size: 11–12 pt body text, 14–16 pt for headings
Margins and Spacing:
- 1-inch margins all around
- Use consistent spacing (white space helps readability)
Colors and Graphics:
- Stick to black, gray, or navy for text
- Avoid images, headshots, or heavy color unless you're in a design field
Section Headings:
- Bold or capitalized
- Clear and easy to scan
9. Common Resume Mistakes to Avoid
- Typos and grammatical errors
- Using outdated job duties that don’t show value
- Overstuffing with buzzwords (“go-getter,” “team player”)
- Being too vague (“Responsible for sales”)
- Using an unprofessional email address
- Including personal details (DOB, SSN, photos)
- Lying or exaggerating — background checks are real
10. Final Thoughts
Writing a resume is a strategic process. It's about presenting your experience in the best possible light, tailored to your target job, and optimized for both human recruiters and ATS.
Checklist Before You Submit:
Is it tailored to the job?
Is it free from spelling and grammar errors?
Are your accomplishments quantified?
Is the layout clean and easy to read?
Does it highlight your most relevant strengths?
Resources to Help You Further
- Resume Templates: Canva, Zety, Novoresume, Microsoft Word
- Resume Scanners: Jobscan.co, ResumeWorded
- Proofreading Tools: Grammarly, Hemingway Editor
- Professional Help: Consider hiring a certified resume writer (CPRW)